Rated 5 out of 5 stars
“BuildMeA helped build my website for my drone services business: the SEO work for lead-gen they actioned got me a lot more business which is amazing!”
Specialist Service
AI Quoting & Estimating
Send professional quotes in under 5 minutes: your rates, your branding, your terms, generated by AI.
The Problem
Quoting takes 20–30 minutes a job when you do it from scratch: finding the right template, typing the scope, working out the price, formatting the PDF. Multiply that by 10 quotes a week and you're spending a day a week on paperwork before you've done any work.
What I Do
I build a quoting system around your exact rates, job types, and terms. Enter the job basics, and the AI drafts the scope, populates your rates, and generates a branded PDF in under 5 minutes, ready to send directly to the client.
What We Can Include
- Trade-specific quote template library
- AI-assisted description and scope drafting
- Pricing library with your standard rates
- PDF quote generation with your branding
- Quote tracking: sent, viewed, accepted
- Customer portal for quote acceptance (optional)
- Integration with Xero or QuickBooks invoicing
- Material and labour cost library per job type
- Optional extras and line-item choices for customers
- Automatic VAT calculation and flat-rate support
- Terms and conditions built into every quote
- E-signature option for digital acceptance
- Deposit and payment-schedule presets
- Follow-up reminders for unviewed quotes
- Win-rate tracking by job type and source
- Multi-user logins for your estimator team
- Branded email template for sending quotes
- Quote-to-invoice conversion on acceptance
- Integration with job-management systems on request
- Margin protection with minimum-price rules
- Training session so you generate your first quote live
How It Works
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Rate & Template Mapping
We document your standard rates, materials uplift, labour costs, and typical job types to build the pricing library.
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System Build
AI quoting interface configured with your templates, rates, brand, and terms and conditions.
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Integration
Connected to your accounting software so accepted quotes automatically create invoices.
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Training
1-hour training session: most users generate their first quote independently within 30 minutes.
Common Questions
What is AI quoting?
You enter the job basics, and AI drafts the quote text, populates your standard rates, and generates a branded PDF, all in under 5 minutes.
Can I set my own rates and pricing?
Yes, your standard rates, materials uplift, and labour charges form the pricing library. The AI applies them automatically.
How is this different from a Word template?
Word templates still require you to type everything. AI quoting fills in descriptions, populates rates, and formats the document: average time drops from 20 minutes to under 5.
Can I track whether clients have read the quote?
Yes, with digital delivery, you see when the PDF was opened and how many times, with automated follow-up reminders.
Can quotes be signed electronically?
Yes, optional e-signature integration so clients can accept quotes digitally, creating a paper trail without printing.
Can it handle variable-price jobs?
Yes, it generates a preliminary estimate or 'confirm after survey' quote, with a prompt to update once you've assessed the job.
Can multiple team members generate quotes?
Yes, multi-user with individual logins. The quote always carries the business branding and terms.
Can this integrate with my job management software?
Usually yes: ServiceM8, Jobber, SimPRO, and others have APIs I can connect to.
What if my jobs are all different?
That's fine; the AI handles variation better than a fixed template. Give it the unique details and it fills in the standard language around them.
Will quotes look professional?
Yes, your logo, company details, terms, and payment information are all included. Clients receive a PDF that looks like it came from a much larger business.
What clients say
5.0 from 10 Google reviews
Rated 5 out of 5 stars
“Really easy to work with, very responsive and open to being challenged during the creation of our site. Already seen an improvement in engagement and traffic.”
Rated 5 out of 5 stars
“He didn't just build my website, he transformed the way my company operates. His insights helped me maximise my potential, and his support has been invaluable.”
Investment
Setup fee covers building your bespoke quoting templates and pricing structure. Ongoing usage is very low cost. Contact me with your current quoting process; I'll design something that saves you hours per week.
Ready to Get Started?
Pick the channel that suits you: WhatsApp for a quick chat, phone for a straight conversation, or email if you prefer.